When you add a new customer to our database, you will also add the names, email addresses and phone
numbers of up to 3 new customer contacts:
Invoice approver
This is often a purchasing agaent, buyer, manager, etc.
Accounts payable person
Timesheets approver
This only affects you if you are in the staffing industry and bill by the hours.
Introductory emails containing a link to our login page will be sent automatically to each contact.
Each contact will create user names and passwords on the login page.
After you create your invoices, emails will be sent to the Invoice Approver containing a link to the login page where he or she
will login and be automatically navigated to the Invoice Approval web page.
The following columns will contain summary data for each invoice:
Action: Approve & Reject radio buttons
Vendor: your company name
Invoice Date
Invoice Number with PDF and HTML links
PO Number
Inv Amt
The Invoice Confirmation Agreement (ICA) appears in a windows below the rows of invoice data
An "I Agree" button is at the bottom of the page
To approve your invoices, the Invoice Approver will click the Approve radio button regarding each invoice, and
click the "I Agree" button which is his or her authentication (electronic signature) of the ICA.
